FSHN Office Procedures - Intramural Purchases

Instructions for Completing Intramural Forms
Primary Use: To obtain goods or services from another university departments

Instructions for Buying Departments
Most departments now have the ability to enter their own intramurals online. The narrative below is for the few departments that have not yet converted.

When goods or services are to be purchased on campus, the buying department will present an Intramural Purchase Order Form to the selling department. This Intramural Purchase Order authorizes the selling department to charge the buying department's account number.

Complete the following sections of the form:

1. Selling Department: The name of the selling department.
2. Buying Department: The name and ISU fund account number and section-project number (if applicable) of the purchasing department.
3. Buying Dept Address: The complete campus address of the purchasing department.
4. Quantity: The number of items you are purchasing
5. Description: Description of the item purchases
6. Unit Cost: Cost per item (if available before the item(s) is purchased)
7. Estimated Cost: Total cost per item
8. Requested By: Person who is requesting purchase
9. Approved: Erica, Jason or Lisa will verify and sign for the purchase
10. Please instruct the approver if you would like the intrmural sent directly to the selling department after approval or it will be sent back to the requestor to process.

Note: The University Bookstore has intramural purchase order forms that are unique to their own department. The University Bookstore also has online systems that can be used. Other departments will use the generic Intramural Purchase Order form.

Standing orders can be set up for a year so you do not need an intramural each time you visit an on campus store. Erica can arrange your standing order. She will need the vendor, account, period for contract and individuals picking up items.

Please turn in a copy of all intramural purchases to the 220 MacKay or Erica's mailbox in 2312 Food Sciences Bldg. This copy will be used to match the final bill to verify expenditures.

 

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