FSHN Office Procedures - Mail

1. Mail will be distributed daily.
1. Each faculty member will have a mailbox in their appropriate main office.
2. Mail for graduate students will be distributed based on major professor.
2. To send a first class letter:
1. On white "mail instruction card" (found in the main office) complete the date, phone, signature
   1. Complete the "Domestic Services" side for destinations in the United States
      1. Typically circle "First Class"
      2. Circle additional services as necessary.
   2. Complete "International Services" side for destinations outside the United States
      1. Complete "Contents" and typically circle "air" and "First Class"
      2. Circle additional services as necessary
2. Affix bar code sticker that corresponds to sender name on card.
3. Tape card to piece of mail and place in "US Postal" box in main office
3. To send to a campus address:
1. Place material in envelope
2. Mark envelope with addressee name and office number and building
3. Place in "Campus Mail" box in main office
4. To send using Express Services:
1. On green card (found in the main office) complete the date, phone, signature
   1. Complete "UPS Services" side for use of UPS
      1. Indicate delivery time
      2. Provide Recipient Information
      3. Complete additional services as necessary
   2. Complete "Overnight Services" for other carriers
      1. Choose carrier from "services" list
      2. Indicate delivery time
      3. Provide recipient information
      4. Complete additional services as necessary
2. Affix bar code sticker that corresponds to sender name on card
3. Tape card to piece of mail and place in/near "US Postal" box in main office
   1. If there are large/several boxes, please alert Postal and Parcel Services (4-7790)

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