FSHN Office Procedures - P-Card

1. Complete FSHN P-Card Payment Form.
2. Attach a copy of the receipt, packing slip and invoice. These things are required before the payment can be processed.
   1. If an item is missing, the card holder will be notified and further documentation will be requested before the payment will be processed.
3. Payment form and receipts are due within 15 business days of the purchase to Erica Burkheimer.

Definitions

1. Business Purpose: A full description of what was purchased, what the item will be used for and where it will be located.
2. Date: Date of purchase.
3. P-Card Holder: Purchasing Cardholder's name.
4. Disclose the vendor's name and address where the purchase took place.
5. Account Number: please document which fund account number(s) you would like to use to pay for the purchase. The section and project number is required.
6. Amount: Amount to be applied to that fund account.
7. Total: Total amount of purchase.

Payment form, receipt, packing slip and invoices are due within 15 days of the purchase. Please attach the packing slip and invoice together with the payment form on items that have been shipped directly to you. Purchases that were not shipped require the original receipt and payment form attached together. Failure to comply with purchasing procedures may result in termination of P-Card.

If you have any questions, please contact Erica Burkheimer at 294-4546 or ericab@iastate.edu.

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