FSHN Office Procedures - Research Participant Payment

Research Participant Payment Policy

Requesting cash payment for research participants:

• PI sends request to department office (either Lisa Dillavou, Erica Burkheimer or Jason McAreavy) at least 10 business days in advance of need.
  • Include:
    • Dollar amount requested and number of denominations
    • Date needed for pick up at Treasurers office
    • Project name and account number
    • Number of expected participants
    • Purpose of research participants
• PI will be notified by Treasurers office when cash is ready to be picked up.  Requester will need to pick up and sign for cash at 1220 Beardshear.

Paying Participants
For research participants paid less than $75 for entire project

• All participants must fill out and sign the RPRF for under $75.00.
• The signed forms are sent to 2312 Food Science within 30 days of the request. Include name of PI.
• All cash requests must be reconciled within 30 days or cash returned.

For research participants paid $75 or greater for entire project . Department strongly encourages projects paying $75 or greater to process all participants through checks.

• All participants must fill out and sign the RPRF for $75 or greater.
• The signed forms are sent to 2312 Food Science within 30 days of the request.  Include name of PI.
• If compensating non-resident alien, process by check only.  30% is withheld for IRS.  This form still needs to be completed but will be sent to 2312 Food Science to process an honorarium for payment.  Nonresident alien individuals also must fill out form 8233.

*All research payments paid $75 or greater can be handled by check instead of cash.    If requesting cash for payment, you will need to know in advance if you plan to pay a nonresident alien.  The department will not pay them cash!  Both the RPRF and the 8233 for the nonresident alien will need to be filled out and sent to 2312 Food Science.

*Participants receiving checks will be compensated within 2 weeks of department receiving RPRF forms.

For further questions, please contact Erica Burkheimer at 294-4546, Lisa Dillavou at 294-3027 or Jason McAreavy at 294-8623.

 

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